A Healdsburg wedding has three distinct transportation needs: guest shuttles, wedding-party transport, and late-night safety shuttles.
Guest shuttles move 50–250 guests between hotels and the venue. Size vehicles to clear a wave in two trips. A 27-passenger shuttle and a 40-passenger coach together clear 134 guests in two waves.
Wedding-party transport is usually a 14-passenger Sprinter or executive SUV for the couple, parents, and immediate wedding party. Plan a separate vehicle so the wedding party does not wait on guest waves.
Late-night safety shuttles are the most important and most-skipped piece. Run continuous loops from one hour before the official send-off until 30 minutes after the last guest leaves. Budget two vehicles for weddings over 150 guests.
Confirm staging in writing. Send your transportation company a labeled timeline with hotel pickup times, venue arrival times, and the late-night loop window.