Event transportation, planned to the minute
Event transportation has tighter tolerances than wedding transportation. A keynote starts when it starts; a wine club release runs on a published timetable; a festival shuttle window starts and ends to the minute. We design event ground operations as a system — vehicle counts, route loops, dispatcher coverage, and a labeled timeline — not a vehicle reservation.
We have run event transportation for multi-day corporate offsites at Montage Healdsburg, wine release events at Jordan and Ferrari-Carano, conferences at the Hyatt Regency Sonoma Wine Country, and private donor events at venues across northern Sonoma County.
Common event use cases
- Corporate events: multi-day offsites, leadership summits, board retreats
- Conferences and trade shows: arrival/departure shuttles, evening dinner transfers
- Festivals and special events: continuous loop shuttles between parking and venue
- Fundraisers and galas: scheduled guest waves with VIP coordination
- Winery events: wine club releases, pickup parties, member dinners
- Sporting events: tournament travel, team transport, sponsor hospitality
Ground operations: what we provide on-site
For events over 100 guests, we deploy a dispatcher on-site to coordinate vehicle waves, manage venue load zones, and serve as the single point of contact for your planner. For multi-day events we provide a published shuttle schedule, signage at hotel pickups, and branded vehicle wraps on request.
Every chauffeur is uniformed, briefed on the event timeline, and equipped with a vehicle-mounted communication device. Our dispatch is staffed 24/7 throughout your event window.
Frequently Asked Questions
Can you brand the shuttles for our event?
Yes — magnetic and vinyl wraps are available with two weeks' notice. We can also provide branded greeting signs at hotel pickups.
Do you provide on-site dispatchers?
For events over 100 guests, yes. For smaller events the lead chauffeur serves as the on-site coordinator.